Supply Chain Intern (2 Positions)

Danish Refugee Council, one of the world’s leading humanitarian NGOs, we are excited to invite you to join our team as a Supply Chain Intern If you are a skilled and motivated professional ready to make a difference, we want you on board! Together, we’ll work to deliver impactful humanitarian solutions in challenging environments.

About the job

The Supply Chain Intern will be responsible to, and accountable to, the Supply Chain Manager, for all procurement of goods and services in Juba. Fundamental to this role is to manage the procurement processes in an effective and efficient manner so as to support the timely implementation of program activities. 

Geographic Scope: This role has a Country focus and ensures compliance to DRC procedures and guidelines at Country level. The role contributes to the development of Country strategies, which are translated into action plans and day-to-day tasks.

Your main duties and responsibilities will be:

• Assist in coordinating with programme staff to ensure Supply Chain involvement in the whole programme cycle.
• Provide effective and efficient support to programs’ needs.
• Facilitate procurement of all goods and services, and take a leading role in the preparation of Purchasing Plans, ensuring all the procurement processes are in line with DRC Operations Handbook
• Track all orders, purchases, and deliveries.
• Organize Monthly (or bi-monthly meetings with suppliers in Juba and discuss procurement related issues to aid programme delivery and compliance to DRC- DDG standards.
• Organize for Tender opening committee meetings.
• Work with your supervisor to ensure that local market surveys are regularly carried out, to ensure a full knowledge of the availability and price of local items.
• Organize procurement systems that hold up highest standards for internal control and efficiency.
• Follow up Procurements pipelines with other departments when and where necessary.
• Ensure that all purchase requisitions have a clear, precise, and accurate description of the item requested, in order to facilitate purchase.
• Compile weekly and monthly status reports.
• Have oversight of all purchase and service contracts to ensure DRC's interests are protected.
• Optimize all logistics operations to increase cost effectiveness including setting up longer term supply contract.
• Ensure that the Signatory Authority level is followed during the procurement approval process.
• Assist in Communication with different departments and other agencies/vendors concerning supplies and consumables.
• Assist in Managing and maintenance of accurate filing systems, with documented and supported records of actions for audit purposes. 

 Educational Background:

• A recent graduate or a current student pursuing a Bachelor’s Degree or Diploma in Supply Chain Management or a related field.
• Candidates must either have completed their studies or be required by their university to undertake an internship, which must be supported by an official introduction letter from a recognized university or institution.

 Professional Experience & Knowledge:

• Exposure to or experience with NGO procurement regulations is an added advantage.
• Basic understanding or experience in logistics and procurement procedures within humanitarian aid organizations is desirable.

 Technical Skills:

• Computer literacy is essential, with strong proficiency in Microsoft Office Suite, particularly Excel and Access.
• Familiarity with procurement and logistics management systems is an asset.

  Personal Attributes & Competencies:

• Demonstrates a responsible attitude with the ability to manage resources efficiently.
• Strong problem-solving skills and ability to take initiative.
• Ability to work under pressure in fast-paced or emergency settings.
• Proven team player with a commitment to collaborative work.
• Excellent interpersonal and communication skills.
• Flexible, reliable, and trustworthy in handling confidential and sensitive information.